Letcome Regis

Agenda Letcombe Regis Parish Council


You are hereby summoned to a Parish Council Meeting in the Warborough Room of the Village Hall on Monday 18th September at 8pm


1. Apologies for Absence

2. Declarations of Interest.

3. Approval of the minutes of the Parish Council meeting held on Monday 3rd July 2017 and actions arising.
Item 7: Damage to Village Pump. The Clerk contacted PCSO Pack but to date has had no reply.
Item 8: Alternative suggestions for the maintenance of the Village Green from Karen Davies of the Letcombe Brook Project and Dominic Lamb. The PC had discussed this but agreed that they should follow the wishes of the village. Clerk to inform them of the PC's decision. Actioned
Item 9: Clerk to contact J Birch asking him to join the Burial Ground Extension Group.
Item 11 iii) The PC agreed that the Film Group could purchase some of the Pims left over from the Queen's 90th birthday celebrations. The Clerk was asked to write to confirm. Actioned.

4. County Council.
i. Update on Unitary Authority
ii. Health Transformation

5. District Council.
i. Antwicks Stud Planning Application

6. Village Matters.
i. Burial Ground Update - Cllr Maurice
ii. Oxfordshire Together - grass Cutting proposal (see forwarded email from OCC )
iii. Resignation of Village Warden - discussion
iv. Welcome Pack to be included on the Website
v. Village plan of unregistered land - discussion
vi. Suggestions to be sought from Councillors and Villagers for access requirements around the village, e.g. the Millennium Green, Bassett Road and any other areas.
vii. Defibrillators - Update.
- Refresher Training
viii. White gates - update
ix. Salt bin to be installed on Windmill Hill
x. Letter from Villager

7. RG & VH Trustees - update

8. Proposals for joint Village fête in 2019 - for discussion

9. Feedback from meetings held since the last Parish Council Meeting.
Cllr Light attended the VOWH Planning meeting and the report has been circulated.
Website meeting held on the 6th September. Clerk is to contact Peter Bellis to arrange a further meeting.

10. Financial Matters.
i. Clerks Report.
ii. Mid-year summary costs against budget.
iii. Ratification of Invoices paid and to be paid.
iv. Financial summary and summary of spend against budget to 31st August 2016.
v. Request from the Trustees for a grant of £360 (inclusive of VAT) towards the fireworks.
vi. Millennium Green quote from James Gillies accepted and work to go ahead.
vii. Funding request from Be Free YC (Support for Young Carers)
viii. Other funding requests (if any)

11. Planning applications - update
i. LRE/4783/6-X; Antwicks Stud. VOWH have recommended that the decision to grant planning permission be delegated to the Chair, Vice-Chair and Head of Planning subject to the completion of a S106 legal agreement. The Clerk wrote to the owners and was told that they were waiting to hear from the planning department re the conditions they had imposed. Cllr Constance is chasing the planning department to respond.
ii. P17/V0199/O: Laburnum House, South Street, OX12 9JY, The erection of detached single storey dwelling and the relocation of an existing detached garage/stable block.
iii. Target decision date 23rd March 2017. The PC had no objection in principle to the Outline Plan but had strong reservations on some points. Ongoing
iv. P17/V0163/FUL : Blandys Farm, Bassett Road, Letcombe Regis OX12 9LJ
Demolition of all existing buildings (including car showrooms, sales reception and car preparation barn). Erection of single dwelling with ancillary accommodation and garaging.
The clerk had since heard from the Planning department that they have asked the owners to resubmit their application. Ongoing
v. Other Planning Issues (if any).

12. Dates of forthcoming Parish Council Meetings:
PC to consider whether any changes to the day or time the meetings should be held.
2017: 20th November,
2018: 15th January, 19th March,
Proposed dates for approval:
Tuesday 8th May, Annual Parish Meeting followed by the Annual Parish Council Meeting.

Liz Jenkins
Parish Clerk
10th September 2017


Payments for Ratification
List of payments made between 4th July and 10th September

Current Account

200130 - Came & Company Insurance - 280.00
200131 - Oakleaf Tree Services - work on trees alongside the Letcombe Brook - 660.00

200132 - Letcombe Register expenses F Engelmann - 84.60

200133 - Clerk July Salary - 356.13
200134 - Post Office PAYE - 78.80
200135 - Office expenses - 27.05
200136 - Second half of payment for grass cutting on the Millennium Green
- 250.00
200137 - OALC Training Course - 84.00
200138 - Village Warden - C Webb  - 204.00

200139 - Redstone Computers Finance package support - 42.00
200140 - Clerk August Salary - 278.88
200141 - Post Office - PAYE - 59.40